Many people own small or large business organizations, and they have to make various decisions regularly for the benefit of the company. There are times when they may have to take important decisions when the cost of operation rises significantly. In cases when a company has a fleet that includes drivers, company-owned cars, trucks, special-purpose vehicles, etc., a fleet card can help such a small business in different ways. In recent times, there is a sudden rise in the use of feet cards as more managers are slowly getting aware of their benefits.
Not only do they help you prevent theft, but also help save money and reduce the workload associated with reconciling fuel expenses. They also help with data collection and reporting which will help an organization to get important insights.
Read on to find out how a fleet card helps your business and its various benefits.
How Does a Fleet Card Work?
A fleet card can be quite a game changer and help you run your business as efficiently as possible. A fleet card can be used:
- To reduce employee spending
- To identify misuse or fraud
- To access an extremely detailed report
- To track online purchases automatically
- To help your organization have a stronger bottom line
Benefits of Having a Fleet Car for Your Organization
- Provides necessary security
Having proper security for your business is extremely crucial. Having a fleet fuel card will help you monitor your employee’s use of fuel and protect your business from fraud. Letting your drivers carry a fuel card is much safer compared to carrying cash. With a fuel card, you can set purchase limits and control your drivers’ spending of money. You can also keep track of your employees’ spending as each driver has to enter their unique ID number for each purchase they make.
- Extremely convenient for your company
In this era of fast-paced action, you need to have proper time management if you want your business to be successful. Having a fleet card will help you achieve this goal as they are not only faster and easier to use, but they are also convenient for your drivers to pay for fuel. Your drivers don’t need to worry about cash withdrawals or wait in checkout queues for VAT receipts. They can simply use the fleet card at a gas station without any worries.
- Flexible fueling virtually anywhere
With a “Universal” fleet card you can have flexible choices when your driver needs to fuel. “Universal” fleet cards can be used in nearly 95% of U.S. pumps. So, your drivers don’t have to worry about fuel in case they have to go to different places and don’t need to find the correct gas station.
- Helps in cost savings that can make a difference
One of the basic benefits of a fleet card is that it helps you save money on purchases. With a fleet card, you can save money on the purchase of fuel by getting the proper price per liter that at times may be cheaper than the varying costs at different gas stations. Not only will this help you cut back costs but also allow you efficiently save for a long-term business.
- Easier to gather the reports
Gathering and compiling raw data can consume too much time. You wouldn’t want your organization to go through various spreadsheets thoroughly, over and over again. This not only hampers efficiency but also takes a lot of time. With a fleet card, you can get an easier shortcut to find any problems in spending. The fleet card allows you to check all the gathered data and which will help you to create a proper report.
- Can be accessed via a mobile
In today’s era, the smartphone has become a staple way to conduct various business transactions. This is due to how easy they are to use and can be used from any location. Working from various locations and at different times is necessary for a business to prosper. Ideally, you use a fleet car with a robust mobile app to get convenient results. The phone app will allow you to check all the transactions, reports, and available credits and even make online payments.
With the listed benefits you can know how beneficial a fleet card is. Find the right fleet card for your company and work with peace of mind knowing that your drivers can refuel at any gas station without any trouble.
Is it possible for me to save on fuel expenses with the help of a fleet card?
Yes, fleet cards help fleet managers to save money on fuel expenses. This happens because most of the fleet cards offer fuel rebates that will help you save some money per gallon.
Is it possible to use fleet cards through mobile apps?
Most companies provide their app, which is linked with the fleet card. So yes, you can use mobile apps to access the fleet card and use their various features in your purchase.
Can I use a fleet card for my small business?
You need to see which fleet cards suit your business as not all fleet cards are the same, and have certain differences and features. Discuss with the fleet card provider your company’s needs before you opt for a fleet card.