Friday, September 30

How to Improve Your Business English Writing Skills

There are many helpful steps you can take to improve your business writing skills. No matter the hours you dedicate to English training at work, it is your responsibility to develop and grow your Business English writing skills. Sitting passively and listening to an instructor once or twice a week can never do the trick.

Even as a student, your teacher cannot teach you everything you should know about English Business writing. You are fully responsible for taking active steps in getting better at English Business Writing.

It is good to know that we can learn the skills involved in business English writing. It is in the nature of man to try to explore what his environment has to offer. This means that we can decide to improve our English business writing skills and set goals. As a result, taking steps on the tips recommended above can be of great help. This way, you will find it easy to communicate flawlessly at work, compose great emails, participate, and contribute to business meetings; give a perfect presentation at work, etc.

It is essential to take helpful steps to build on your English business learning skills. Look at the following strategies that have been helpful to many people:

1. There Should be a Goal

A goal is vital to guiding you towards achieving what you set your heart to. It is an effective and proven way to understand how you learn. The duration of your goal depends on you and can be weekly or monthly. And of course, the goals you set should be SMART:

  •  Specific
  • Measurable
  • Achievable
  • Relevant and
  • Timed

It doesn’t have to be difficult. It can be something as simple as deciding to learn twenty business words weekly. This is one of the essential steps in improving business writing skills.

2. Gather Your Thoughts Before You Write

In other words, be sure you make yourself clear so that the person reading your mail or message will not second-guess you. Be sure you know what you intend to say before composing your message. Ask yourself the following questions:

  • Who is your audience?
  • What am I telling them?
  • Where will this happen?
  • How does this apply to them?
  • Why am I passing this info?

Millions of people in various fields get mails every day. A large percentage of these emails, however, is irrelevant. This is why you need to make your message stand out by sending only important and necessary mails.

3. Keep it Short

Whether your business writing is really for business purposes or class purposes, it is crucial to keep it short. People are busy and hardly have to read everything that comes their way. As a result, be sure to keep it short and concise.

At times, you might want to use the services of college homework help online for your business writing assignment, you will be amazed at how short and concise the writing they deliver is. This is because there is no room for pleasantries and irrelevancies. Besides, the main point of the message should be introduced early on, not at the end of the message.

4. Always Write With the Active Voice

In passing your message across and writing your sentence, be sure always to use the active voice. They are direct, straight to the point, and easy to read compared to passive sentences. As a result, in improving business writing skills, avoid weak, passive sentences.

Consider the two sentences below, for instance:

i.                     Mark killed the snake

ii.                   The snake was killed by Mark

It is so evident that the first statement above is concise, clear, and straight to the point. The second statement, on the other hand, is weak. A trick to differentiate between active and passive sentences is that in an active sentence, the subject is the doer of the action. In a passive sentence as well, the subject is the receiver of the action. Consider this example:

i.                     Sylvia fired Tamara

ii.                   Tamara was fired by Sylvia

For the first sentence, the subject, Sylvia, is the performer of the action (firing Tamara). In the second sentence, the subject, Tamara, is the receiver of the action – the firing action. This is how to know active and passive sentences.

5. Try and be Professional

At times, my roommates get so busy and ask me – Can I pay someone to do my homework? Luckily, there is college homework help online. One fascinating thing about English business writing delivered by such assignment help is the professionalism of the paper.

The paper is usually straight to the point with no gossip or unnecessary pleasantries. While the paper delivered is often authentic with a unique voice, it never loses its professionalism. A tested tip to know if your business writing is professional is to ask yourself if you will not mind if the writing made the front page of the next day’s newspaper. If not, you are better off editing and deleting unnecessary parts.

6. Get Familiar With Business Related Article

When you read, you get to build on your grammar, spelling, and writing skills. Reading exercises your brain and allows it to understand the principle of the English language like grammar.

There are articles and lots of business blogs you can read on LinkedIn and Twitter. Dedicate some time out of your daily life to read the news. There are online magazines and other resources that will be of great help.

In addition to this, dedicate time to watch or read business-related events or resources. There are videos, clips, and podcasts. In time, your skill will improve, and it will be easier to apply it in real situations. There are exciting and versatile teachers on TED talks. There are many reports on the BBC’s Business Daily Site as well.


Improving business writing skills needs deliberate action from you. We believe that the steps described above will go a long way in getting you started.

Irrespective of your background, you can be very good at business writing. The best approach to take is to dedicate time to practice. When you write more, your business writing skills will definitely improve.

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