Friday, March 1

Secrets for Surviving a Business Trip

entrepreneur signing documents on his business trip

If you’re someone who is obligated to travel all the time, you will agree that travel has its drawbacks. Whether you like it or not, traveling is often crucial for the development of your company and career. Business trips are inevitable, but that doesn’t mean you should suffer during your trip. The best practical solution would be to learn how to make international getaways as pleasant as possible.

Spend less time packing

Getting ready for a trip can be exhausting, especially if you travel often. Packing and folding clothes and going through your checklist to see whether you forgot about anything is not pleasant at all, and it’s time-consuming. You don’t have to go through the same process all over again every time you need to hit the road.

Take a smaller bag and keep cosmetics and flight essentials in it. Don’t empty the bag after you arrive back home. That way you won’t have to think about those things before your next flight, you’ll only have to fold your clothes and put them in the suitcase.

Avoid packing unnecessary items

Most people tend to pack more clothes for their trip than they need. Keep in mind that you’re not going on a vacation, and packing more items than you need is unnecessary. You don’t have to bring ten shirts with you if you’re going to be staying abroad for less than a week.

Instead, create a list of all the essentials and put them in a suitcase. During your trip, you should concentrate on your business and everything that could make you lose your focus should be eliminated.

Keep a backup of your valuable documents

Losing your passport or a wallet in a foreign country will create a lot of problems. You might have to stay there longer than necessary, and you’ll have to pay for the new passport or ID card. If you want to make sure you’ll be able to leave the foreign country even if you lose your documents, you should create copies and keep the original somewhere safe.

For instance, do not keep your passport in your bag. You should put it in the suitcase or somewhere in the hotel room. If you want to take it with yourself, make extra copies and keep some of them in your back pocket or a bag.

Tracking Travel Expenses

During business travel, it’s important to keep all your expenses recorded in one place. All types of expenses such as airfare, accommodation and lodging, transportation, and food expenses must be properly recorded. You must also make sure that you’re not overspending when traveling. So, using a travel expenses tracker will help you monitor your expenses and it will also help you ask for reimbursement just in case you had to use your own money while in business travel.

Don’t run with a tight schedule

If you plan every single moment of your business trip, keep in mind that there’s a chance you won’t be able to do everything on time. You may know how long it would take you to arrive at the meeting, but the traffic in a foreign country could be dense, and you’ll end up being late.

That’s why you should add an hour to however long you believe the ride will take. It’s better to arrive on time and explore the nearby cafes than to be late and possibly ruin the meeting. It’s how business people and entrepreneurs should strategize with everything, and not just travel.

Know who to call if you need help

If you travel by car, you have to be very careful. No matter what car you own, anything can happen on the road, and you have to be prepared for the potential problems you may encounter. Find the number of a reliable car key locksmith service in case you lose or damage your car key. Damaged or lost car keys are the number one problem people have to deal with during their trips.

With their help, you’ll soon be back on the road to continue your journey. If you have a flat tire, it’s important that you know who to call to take care of it on the road. You’re not on a road trip and you need to get to your destination as quickly as possible. Having contacts available helps resolve these issues quickly.

Make sure you choose a proper accommodation

You may spend multiple weeks away from home on business, so choosing the right accommodation is important. Your business trip will likely be more enjoyable if you have somewhere homey and comfortable to stay while being well-rested will help to increase your productivity. It’s best to book your accommodation as soon as possible since professional accommodations tend to book up far in advance whether it’s a luxury hotel or a premium apartment.

Explore the destination

Contrary to popular belief, business trips don’t have to be boring at all. You’ll surely have enough time to explore the city you’re staying in as well. Even if you’re thousands of miles away from your home,  you’ll be able to enjoy time spent in a foreign country. Before you go on a business trip, learn about the destination you’re visiting. Check for museums and tourist destinations and try to visit as many places as possible.

Learn about the national cuisine of the country and treat yourself with delights.  Read online guides and visit attractions and find out what cafe serves the best coffee in town. Don’t spend your evenings in the hotel room. Explore bars and restaurants, and ask a potential business client to join you for dinner. That way, you’ll create a stronger bond with them, and you might even learn something new about their lives or the town itself.


Traveling too often will leave you homesick and nostalgic. However, you’ll learn a lot about yourself and the people who work in the same field. Business travels might be exhausting sometimes, but they also allow you to see the world and learn about other cultures and traditions. Focus on the work first, and permit yourself to enjoy the rest of the time spent in a foreign country. If you’re lucky, you’ll come back with a good business deal and a collection of interesting and fond memories.

Article written by guest writer MiannaK.

Leave a Reply

Your email address will not be published. Required fields are marked *