Saturday, July 20

5 Must-Have Features Of Onboarding Software

Two woman working on Onboarding Software.

If you are looking for the best HR onboarding software but are not able to make a choice then this article is for you. There are many onboarding software programs available in the market but do these software programs have all the necessary features? What are these necessary features? Let us take a look at that. 

Onboarding software is a must for all HRs and Managers. It helps you manage your onboarding program and reduce the workload. It has a bunch of features that make the whole process streamlined and run smoothly. 

Some software programs are very feature-heavy and have all sorts of features that may or may not be required. For businesses on a budget having onboarding software with all the must-haves only would be more than enough. 

Onboarding Software Must-Haves

1. User-friendliness

The user interface should be simple and easy to understand. You are using this software to make your job easy, not complicated. A clear UI will help you and your employees to understand the new software and use it without having any technical difficulties. A user-friendly UI will reduce the complications arising while using the software and save your time. 

2. Cloud-based 

Anywhere, anytime has become a necessity. Your employees should be able to access any information they need from any device and at any time of the day. If you have employees from different countries with different time zones, this is easily a must-have for you. Moreover, cloud-based systems are more secure and reliable. Your information stays safe and in one place. 

3. Automatic onboarding process 

There are a lot of things included in the onboarding process. Some are where your personal attention would be required, but there are some that you can leave for the software to handle and reduce your workload. There is so much paperwork for new employees and they also have initial training. You can automate this with your onboarding software. 

You can send the papers to your employees based on their roles and other employee data registered on the software. Your employees can easily fill it up and create a digital signature in a minute to sign these forms. Once the paperwork is done you can start providing them with bite-sized content every day or go ahead with whatever plan you have. All this can happen smoothly without your intervention with the help of automated software. 

4. Progress tracking and analysis  

One of the most crucial features of any management software is analytics and progress tracking. After putting in so much effort in designing an onboarding plan and training course you definitely want to measure the results of it. You can track each employee’s progress, analyze where and when they are facing an issue, and work on it later. If you see someone is slow with their progress you can take the right actions like sending reminders and emails. Your software should also let you add deadlines for your new hires. 

5. Gamification 

Gamification is the key to fantastic engagement. You can include contests, quizzes, leader boards, etc. Get creative here. You can add levels to the program. This is your chance to boost employee engagement. Remember employee engagement has a direct influence on employee retention. You can keep them engaged and make them feel appreciated and a part of your team. 


While choosing onboarding software it is important to first understand what are the most important features that should be included in the software. You can have many extra features but these are the most crucial ones that will help you serve the objective with which you have decided on using onboarding software. 

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